automate business travel management

5 advantages of automating corporate travel management

Managing business travel is a complicated task, which requires a lot of time and effort. Some of these tasks consist of booking hotels, finding transportation to the destination and ultimately, keeping track of travel expenses.

All these tasks aimed at the management of corporate travel are usually carried out through a person who represents the figure of the ?travel manager?, since he/she is in charge of organizing the entire process of the business trip..

Some of the tasks mentioned above must be adapted to the company's policies. company policies, so the whole process until the operation is validated is time-consuming. operation requires a lot of time. The number of emails that take place between the traveler and the travel manager or ?travel manager? there are too many of them.

management of corporate travel

In addition, another aspect to be taken into account a posteriori would be the control of the travel expenses, which becomes a complicated task of travel expenses, which becomes a complicated task if we have to manage all the different we have to manage the different invoices of all travelers on each trip. each trip.

Therefore, all this time could be optimized if we take the next step: automating corporate travel management. next step: automating the management of corporate travel. Let's discuss some of the advantages we get with it.

1. Saving resources

All the processes involved in the management of a company's corporate travel are costly, as they require are costly, as they require different tasks that take up a great deal of time. different tasks that take up a large part of our time.

For the company's HR staff, these tasks are time-consuming to manage. time-consuming to manage. The preparation of expense sheets is a very common task is a very common task in all companies, which is necessary to keep track of all possible employee to keep track of all possible expenses of the employee from the moment he/she starts his/her trip. travel.

save on business travel

If you work with a platform/app that automates all this, the travelers of your your company's travelers will only have to select the destination and the the destination and hotel they are most interested in within the company's possibilities, since they will be these will be within the company's internal policies.

2. Control of travel expenses

When it comes to accounting for business travel expenses, there is some confusion due to the number of expenses and invoices the amount of expenses and invoices that are incurred throughout the year. throughout the year.

Many of the companies that conduct corporate travel often use Excel or other use Excel tables or other programs, which entail more manual work, which in turn manual work, which in turn translates into more time spent on the task. time spent on the task.

However, one of the major advantages of automating this process is the management of corporate travel is that all administrators will be able to have automated reports generated automatically in real time.

The number of invoices produced by travelers will be reduced to one, in order to save time in this reduced to a single one, in order to save time in this process.

3. Minimize management errors

As mentioned above, the management of corporate travel requires a number of processes, which are processes, which are usually controlled by a team of people. team.

This often leads to various types of errors that cause a delay in time and an increase in costs for the company.

If we automate, we can reduce the number of processes to complete the management of the complete the management of the company trip. In this way, by reducing the number of number of procedures we will reduce the number of errors that we can make. we can make.

Therefore, as everything is automated through a platform, the possibilities of error in the management of your business travel are reduced to a minimum. reduced to a minimum.

4. Travel Policy

One of the biggest problems or setbacks when it comes to managing a company travel a company trip is the approval of the travel policy.

The travel policy is the basis on which the corporate travel is developed. It is the rule that defines how much budget is allocated to the trip, what type of hotel is appropriate, etc.

The objective of establishing a travel policy is to regulate all processes related to the processes related to corporate travel management, ensuring control over traveler activity. control over the traveler's activity.

For example, if a traveler wants to make a reservation at a lodging facility, he or she must request approval from his or her accommodation, he must request an approval from his superior so that the reservation is the reservation is approved before the employee begins his or her trip.

In addition, the company has established a series of policies for the type of accommodation, payment of per diems, etc., which type of accommodation, payment of per diems, etc., so the traveler must take them into account when planning his or her business trip. should take them into account when planning his business trip.

Based on this, another problem that often arises for business travel managers or supervisors is fraud. managers or supervisors of business travel is internal fraud. fraud. Some common practices are invoices with amounts that do not correspond to the amounts do not correspond to the established limits, non-work-related expenses, etc. expenses, etc.

All this leads to a waste of unnecessary time and an economic cost that could be cost that we could optimize if we had a suitable tool for this purpose. for this purpose.

5. Greater autonomy for the traveler

For the traveler, this whole approval process is cumbersome and annoying, since it requires several and annoying, as it requires several formalities and waiting times that could be saved. could be saved.

By automating the management of business travel, everything will be simpler and faster for the employee, as he will only have to choose his destination and accommodation from a single portal.

business traveller

Thanks to this, the intermediation processes between the administrators and them will be eliminated in order to between the administrators and them in order to validate their trip, since from the same portal you will have all the company's travel policies integrated, which will company's travel policies from the same portal, which will allow you greater freedom.

In this way, the moment the traveler sees a hotel offer that looks appealing, he/she will be able to take it immediately from his/her smartphone, eliminating the offer, he or she will be able to take it immediately from his or her smartphone, eliminating the the possibility of missing that offer while requesting authorization.

HOW TO AUTOMATE CORPORATE TRAVEL MANAGEMENT

Find out how -> Here.

In this way, using a company corporate travel management such as VyooTrip will help you to optimize your resources within the company, avoiding all possible internal frauds and helping you to take better strategies, thanks to a better cost accounting.

With this tool we can define our company's travel policies and implement them throughout the and implement them across the team through a single platform, so that when the traveler is ready to start his or her platform, so that when the traveler is ready to start his trip, he will have all these internal policies travel, he will have all these internal policies integrated and will have total freedom to define his trip from his smartphone, without the need to request permission requesting permission from the travel supervisor.

In short, automating corporate travel management is key to optimizing internal processes. key to optimizing internal processes. It leads to greater resource resources and, above all, generate an advantage over the competition. the competition.

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