Professional travel tips

How to choose an enterprise travel management solution

An enterprise travel management tool is a mechanism that allows users to book, control and analyze all mechanism that allows users to make reservations, control and analyze everything everything related to business trip. It contains a package of accommodations, flights and even transportation that allow travelers to travelers to complete their trip, as well as a series of documents to obtain total control documents in order to gain full control over the entire business travel. business travel.

Key features of a travel management system:

Travel policies.

It is one of the most important points of the company and of a good management tool. management tool. The travel policy will designate a series of criteria that will criteria that will personalize each traveler's trip within the company. company. Some of these criteria are:

  • Hotel prices
  • Maximum train cost
  • Airfares

By having a correct travel policy we will be able to control the expenses within the expenses within the assigned limits. Therefore, it is important to have a tool that facilitates this task.

2. Autonomy for the traveler.

One of the main objectives of acquiring an enterprise travel management tool or platform is to free the company from the burden of one of the main objectives of acquiring an enterprise travel management tool or platform is to free the company from time-consuming and expensive time-consuming and costly tasks.

The number of emails and confirmations required for travel are extremely high.

Travel autonomy

Therefore, if we use a management platform, we can automate this entire process so that the automate this whole process so that the start of the trip begins as soon as possible and we can as soon as possible and we can avoid missed bookings and unnecessary delays. unnecessary delays.

3. Travel expense reports

Another feature of travel management systems is expense sheets. expense sheets. Having the right information on the entire cost of travel-related processes is of vital importance to the of travel-related processes is of vital importance to the company. company.

In order to optimize travel, it is important to have a breakdown of all types of expenses by date, duration, department, traveler by date, duration, department, traveler, event, for example, for example.

4. 24-hour support at no cost.

Technology and automation are of great importance and is one of the defining characteristics of the use of new tools. the defining characteristics of the use of new tools.

Today's companies, however, still require a human human staff with whom they can have a close relationship when it comes to telling their problems or ask for help of any kind. All of this without additional cost for the company.

Having a support team on hand at all times is of great interest to companies that travel frequently due to for companies that travel frequently, because they need someone who can assist them if they need someone who can assist them in the event of a mishap during their business trip. mishap occurs during their business trip.

5. Single invoice.

Corporate travel is a major problem for the finance department. financial department. This is due to the fact that during a certain period a company has a number of trips, in different months of the year, by different of the year, by different employees within the company.

If the volume of travel is significant, this gives rise to a large number of invoices with different types of of invoices with different types of expenses that cause clutter and confusion within the department. and confusion within the department.

Single invoice for company travel

If we choose the corporate travel management tool In this way, we will be able to unify all types of expenses in a single invoice. invoice. In other words, we will have the possibility to summarize the expenses of all the trips all trips, of all travelers, made in a specific period. period.

6. Mobile platform for travelers

It seems logical, but there are many management tools that are not adapted for employee use during travel. which are not adapted for use by the employee during the trip.

Having an application with a mobile version is really necessary. Travelers should be able to book their own travel and must be able to interact with the platform at the destination for any type of need the destination for any kind of need: 24-hour support, reservations, expense notes, etc, reservations, expense entries, etc.

Although it may not seem to be of interest to the company, it is of great importance to the employees important for traveling employees, as they will experience this first-hand as a user and therefore experience as a user, and therefore, it is necessary to have a simple version and therefore, it is necessary to have a simple version adapted to all staff. staff.

7. Speed and ease of use

As mentioned above, the time it takes for companies to be able to define their business trip, taking into account their business trip, taking into account accommodation bookings, flights, etc, flights, etc. It is excessive. Therefore, if we acquire a technology that optimizes this task technology that optimizes this task should be agile and speed up the entire booking process. booking process.

In addition, another problem that some companies may face is the adaptation of users to the new tool or platform. users' adaptation to the new management tool or platform. management platform.

Therefore, in addition to the booking process, adapting to the use of the new technology must be easy for all employees or users. the new technology must be easy for all employees or users who will use it. to use the new technology. A simple application or platform will result in all processes related to travel planning to be faster. faster.

8. All in the same portal.

Every company knows (especially the department in charge of travel arrangements) that the entire the whole process of managing a single trip is very cumbersome. is very cumbersome.

Hotel reservations according to policies... round-trip flight reservations... train tickets at the destination... as well as ... train tickets at the destination ... in addition to obtaining a myriad of tickets, which the traveler must tickets, which must be presented by the traveler.

If we have the opportunity to have all of this on the same platform and, therefore, be able to therefore, to be able to manage the whole process in the same portal, we can save a lot of headaches and time.

9. Unlimited inventory

If we talk about travel management, there are requirements that must be basic to consider a platform as a useful tool. basic to consider a platform as a useful tool.

One of them is the inventory of accommodations and flights. If a system system does not have low-cost hotel lines, it can result in lost savings for the company. savings for the company.

Hotels business travel

Many companies may have in their travel policies a policy of opting to save as much as possible on their business to save as much as possible on their business travel, so it would be desirable for the system to have this type of therefore, it would be desirable for the system to have such accommodations available. accommodations.

In addition, it would be counterproductive to hire a tool with limited hotel and flight limited hotel and flight inventory, as we would not have access to travel to different parts of the world. to travel to different areas of the world.

10. No commitment of permanence

Any travel system should allow the user or company to terminate the contract without any problems.

When contracting this type of service, it is advisable to test its functions through free demonstrations.

This tool will make a big positive change for the company and its employees when traveling. and its employees when it comes to travel. However, it is necessary to However, it is important to analyze the benefits it can bring and to see if this service is really the whole team.

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